The Proposal Specialist brings at least 6 years of experience in the A/E/C industry, with a thorough understanding of the proposal and presentation process, as well as marketing databases. This individual is outgoing, embraces a team-oriented approach, and excels at managing multiple, diverse tasks. The role demands exceptional organizational, communication, and problem-solving skills, along with a service-oriented, creative, efficient, and proactive mindset. The Proposal Specialist supports and sometimes leads the development of proposals across the firm's business lines, from research to RFP response to presentation. This position works closely with the Senior Proposal Manager to create and deliver top-notch response packages using graphic design, technologies, and marketing and sales systems. This role is located in Jupiter, FL.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Lead or assist in creating proposals, presentations, qualification packages, and award submissions.
- Collaborate to meet proposal deadlines.
- Assemble and deliver proposals and related documents.
- Lead or assist teams in presentations and interviews, managing the process when requested.
- Support business development and client relationship efforts in targeted sectors.
- Conduct project interviews for case studies and write-ups.
- Manage and maintain the accuracy of marketing database queries and input data.
- Develop new boilerplate material, including firm bios, staff resumes, case studies, and project summaries.
- Coordinate with an in-house Graphic Designer to enhance the visual appeal of materials.
POSITION REQUIREMENTS:
- Over 6 years of experience and knowledge in the A/E/C industry. A background in marketing, writing, graphic design, printing, and production is preferred.
- Proficient computer skills, with experience using Adobe Creative Suite, Microsoft Suite (PowerPoint, Word, Excel, Teams, SharePoint, etc.), Cosential/Unanet and/or CRM Databases, and remote meeting software such as Zoom or Teams.
- Strong business writing, organizational, and communication skills.
- Ability to prioritize schedules and tasks, work productively and independently under tight deadlines.
- Ability to work across diverse team locations, expertise, and disciplines.
- Problem-solving abilities, including conflict resolution under time-sensitive production expectations.
WORKS IN CONJUNCTION WITH:
Director of Marketing, Senior Proposal Manager, Preconstruction and Estimating Teams, Executive Vice President of Commercial, President of Commercial, President of Residential, Vice President of Preconstruction, Project Executives, Project Managers, Leadership Team, and outside Creative and Graphics Team.
PHYSICAL DEMANDS:
- Ability to look at a computer for up to 8 hours per day.
- Ability to occasionally lift, push, pull, or carry up to 50 pounds.
- Ability to regularly lift, push, pull, or carry up to 15 pounds.
Benefits
- Competitive base salary
- Comprehensive medical, dental, vision, life & disability insurance
- Clear career path and advancement programs that allow you to advance according to your skills, interests & abilities
- Matching 401(k) program
- Generous paid time off, plus annual paid holidays
- And More!
For this position you must be currently authorized to work in the United States. We do not sponsor for this position.
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